If a room change occurs due to a change made by central timetabling, CTT will alert the Echo360 team to update the recording schedule. Please note that if there is a room or timetable change, the recording schedule will not update automatically. If the event is less than a week away, please email An example of a recorded lecture can be view viewed via Echo360 – set “sources” to Video 1 to view slides plus audio only. To add video to a recording, please contact the Echo360 team via the UofG Helpdeskat least one week before the class event.Any teaching event not categorised as a lecture will not be scheduled for recording.Teaching events categorised as lectures will be scheduled for audio & screen recording if they are timetabled into a room with Echo360.In such cases, teaching staff should familiarise themselves with alternative methods for preventing the recording, for example, pausing the recording in the lecture hall at the beginning of the class and/or deleting the recording before it is published within the 24-hour window. Requests to change the recording schedule that are submitted to the CMIS less than a week before the timetabled event will still be processed by the Echo360 team, however, it is not possible to guarantee that the recording schedule will be updated in time, particularly at peak times. Requests to change the recording schedule that are submitted to CMIS no later than one week before the timetabled event will be guaranteed, that is, no recording will take place.The following principles apply to ad-hoc opt-out: Ad-hoc opt-out: In addition to the two formal timepoints associated with timetabling activity, staff may also opt-out on an ad-hoc basis throughout the academic year by informing their Lead School Timetabler who should update the event on CMIS.At this stage, names of individual staff for each lecture event should be updated to allow the Echo recording to be scheduled. As part of the regular timetable review, Lead School Timetablers and teaching staff should confirm if there are any changes to be made to the recording schedule, either to opt-out of lectures or to opt-in to recording other types of events and the event should be updated on CMIS. Timepoint 2: When the timetable is issued to Schools in June/July, all teaching events labelled as a lecture should note whether they are scheduled for recording (taking into consideration prior opt-out or recording equipment availability in the timetabled rooms).Such requests may lead events or courses to be moved to another room. The Lead School Timetabler should update CMIS to remove the flag from all affected events or add in any non-lecture events where recording is requested. In the normal process of timetabling communications, teaching staff should be made aware of this change and should be given the option of opting out of recording for an event or course by informing their Lead School Timetabler. Timepoint 1: When timetabling is launched in February, any teaching events categorised as lectures will be scheduled for recording if the room(s) they are allocated have that functionality.If a room change occurs due to a change requested by the School, Lead School Timetablers should alert Echo360 to the change through helpdesk.
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